Office Assistant

Location: In Uganda

Hiring Firm: STRATEGIC ENGAGEMENT LIMITED

Type: fulltime

Created Date: 2025-07-01

Deadline: 2025-07-15

Job Description:

Job Summary

The Office Assistant provides administrative, clerical, and logistical support to ensure the efficient functioning

of the office and field operations. The role contributes to smooth day-to-day workflows, supplies management,

and communication within the emergency and relief team.

Key Responsibilities

1. Administrative Support

• Assist with photocopying, scanning, filing, and printing documents as requested.

• Support preparation and formatting of letters, memos, and meeting documents.

• Ensure accurate filing and archiving (both physical and digital) of key records.

2. Office Coordination

• Maintain office cleanliness, tidiness, and readiness for meetings or visitors.

• Monitor stock levels and request replenishment of office supplies, stationery, and consumables.

• Serve refreshments and assist in setting up for internal events or meetings.

3. Logistics and Support Tasks

• Support booking and coordination of transport, accommodations, or field visits for staff.

• Assist in receiving and organizing supplies and deliveries.

• Run local errands (e.g., document delivery, supply pickup) in coordination with the logistics or admin

team.

4. Communication and Reception

• Greet and direct visitors, staff, or partners in a professional and friendly manner.

• Answer phone calls, take messages, and forward inquiries as appropriate.

• Support internal communication and coordination within the office team.

Key Outcomes

• Office operations run smoothly and efficiently.

• Office supplies and logistics are well-organized and replenished as needed.

• Visitors and staff experience a professional and supportive environment.

• Timely and accurate administrative tasks support field operations.

Work Environment

• Office-based with occasional field visits or errands as needed.

• Requires flexibility during busy periods or emergency deployments.

• Fast-paced, multicultural team environment common in humanitarian response.

Qualifications & Experience

• Completion of secondary education; diploma in office administration or related field is a plus.

• At least 1 year of experience in a support or administrative role, preferably in an NGO or emergency

context.

• Basic proficiency in Microsoft Office (Word, Excel, Outlook).

• Good organizational and communication skills.

• Trustworthy, respectful, and able to maintain confidentiality.

• Fluency in [local language]; basic English is an asset.

Core Competencies

• Organization and time management

• Communication and teamwork

• Customer Service Orientation

• Flexibility and initiative

• Reliability and attention to detail

Required Experience: 3 years

How to apply:

All applications must be sent to Careers@se.holdings. Applications that are sent to any other organisation Email won’t be considered.

Deadline for applications is 14th July 2025 at 5:00 pm.

When sending your applications, kindly state the job position, district and region.